Volunteer Forms
How do I Volunteer in the Buildings?
The Board of Education recognizes that the use of volunteers strengthens school/community relations through positive participation, builds an understanding of school programs among interested citizens, and can assist District employees in providing more individualized and enriched opportunities in instruction. The Board encourages volunteers from all backgrounds and age groups who are willing to share their time, training, experience or personal characteristics to benefit the students of the District.
Persons who wish to volunteer must contact the supervising administrator - at least one identified per building. All volunteers must sign the school’s volunteer agreement and expectations form, while only Tier 2 and Tier 3 volunteers [see below] must also complete a volunteer application. The volunteer application form shall require the volunteer applicant to disclose any criminal convictions, sex offender status, and identify two non-family member personal references. The supervising administrator shall be responsible for determining the volunteer is appropriate for the volunteer work to be performed, for ensuring that the public registry of sex offenders is checked on the New York State Division of Criminal Justice Services website, and using any other tools the district employs (e.g. RAPTOR), and both references are contacted before the volunteer begins rendering volunteer services. The supervising administrator may also consider his/her personal experiences with the individual and the experiences of other individuals in the supervising administrator’s building. The supervising administrator shall identify the volunteer activity as Tier 2 or Tier 3 on the volunteer application form. The volunteer application must be completed and submitted each school year for consideration by the supervising administrator.
Tier 1-Someone who volunteers occasionally and in a highly public setting with little or no contact with students and who is under constant supervision by Saugerties CSD personnel will not be required to complete a volunteer application, although they will need to sign the school’s volunteer agreement and expectations form. A volunteer fitting this example might be someone working at a school field day or fundraising event or someone working in the concession stand or making an occasional classroom visit.
Tier 2-Regular volunteers during the typical school day/academic setting with student contact under constant supervision of SCSD personnel must complete a volunteer application and agreement acknowledging district expectations for volunteers. A volunteer fitting this example might include a room parent, class readers, front office volunteers and single day field trip chaperones.
Tier 3-Regular volunteers outside the typical school/academic setting with student contact under the direct supervision of SCSD personnel must complete a volunteer application and agreement acknowledging district expectations for volunteers and have a background check performed by the district. A volunteer fitting this example might include assisting with extra, co-curricular clubs/activities and athletics that meet regularly.
Copies of all volunteer applications must be sent to the personnel office. Tier 2 and Tier 3 volunteers must be approved by the Board of Education. However, the Superintendent, or his/her designee, may grant emergency approval for volunteers, pending future board approval. Tier 3 volunteers must have a background check done. All background checks will be done at district expense.
